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down the details of the authorizations in a register, the format of which is indicated in Annexure-III. The serial number in Annexure III should also be marked on the authorization letter placed in the guard file, duly authenticated by Divisional Head.
(iii) (a) All the Drawing & Disbursing Officers will start making monthly recovery from the employees who authorize such recovery out of their pay, from the salary for the month of June, 2009 payable on 30.06.09.
(b) Recovery of subscriptions being made in respect of Service Associations on the pasis of old authorization will stop after May, 2009 salary (payable on 31.05.09) except for All India Association of Postal Supervisors (GL) as in their case, as per the directions of the Hon'ble High Court, Delhi in CWP No. 1827/97, status-quo is to be maintained till the case is heard.
(iv). Drawing & Disbursing Officer shall make recovery of monthly subscription from pay in favour of a particular Association every month.
(v). An extract from the register in duplicate will be handed over to the Cashier for making necessary entries in the acquittance roll (ACG 24) of the month concerned. A suitable column in the acquittance roll. Viz. 'Membership/Subscription to Service Association' may be opened to record the deduction separately. The deduction made by the Cashier through acquittance roll will be 'Out-of-account' transactions of the Government account.
(vi). Drawing & Disbursing Officer after making the deductions will remit the amount to the Divisional Secretary of the concemed Association who, in turn, will remit this amount to the All India, Circle etc. as per the quota fIxed in their respective constitutions. There is no objection if the membership subscription is remitted to the Circle/Central body of the Association for further distribution, provided such a provision is made in the constitution of the Association. The total deductions and total number of persons covered by the amount remitted should also be specilled.
(vii). Remittance to the Association should on no account be made by means of Service Money Orders.
(viii). The amount collected by Sub/Branch Offices at the time of disbursement of Pay & Allowances to the staff employed in those office and kept out-of account shall be sent to the Head Post Office in the daily account duly entered on the back with the remarks 'List of out of account' attached. The amount should be put in a separate cover.
(ix.). Divisional Head will ensure that work relating to verifIcation and its compilation is completed by 12.06.09 and is reported to the Heads of Circles with details of the total number of persons belonging to each of the Service Associations in the Proforma as per Annexure-IV and one copy of Annexure IV is displayed on the notice board on the same day.
(xl. Divisional Head will ensure that while counting total strength in respect of a particular category, total employees actually working and eligible for being included in that category may be taken into account. They should not report the total number of sanctioned posts.
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