Department of Posts
(SR & Legal
Cell)
MINUTES OF THE JCM STANDING COMMITTEE MEETING TO DISCUSS PENDING SUBJECTS
The meeting of the JCM Standing Committee was held on 18/12/2012 at 1500 hrs. in Dak
Bhavan, under the chairpersonship of Member (P). The following were
present:-
Official Side:-
1.
Ms. Yasodhara Memon, Member (P)
-
Chairperson
2.
Shri S.K. Sinha, CGM (MB&O)
3.
Ms. Kalpana Tiwari, CGM(BD&MD)
4.
Sh. Tilak De, DDG (Estates)
5.
Ms. Aindri Anurag, DDG(PO & CP)
6.
Sh. Alok Saxena, DDG (Establishment)
7.
Ms. Anju Nigam, DDG (Vigilance)
8.
Sh. Manish Sinha, DDG(PAF)
9.
Sh. A.K. Poddar, GM, PLI
10.
Sh. Satish Kumar, Director (FA)
11.
Sh. Raj Kumar, Director (Staff)
12.
Sh. Arun Malik, Director (SR)
13.
Sh. V.C. Kajla, Consultant
Staff Side:
1.
Shri D. Theagarajan
2.
Shri M. Krishnan
3.
Shri Giri Raj Singh
4.
Shri Ishwar Singh Dabas
5.
Shri T.N. Rahate
6.
Shri P. Suresh
7.
Shri T. Satyanarayana
The Chairperson welcomed all the members and permitted to take up the
agenda. After detailed discussions on each item, the following decisions
were taken:-
Sl. No.
|
Pending JCM (DC) Subjects
|
Decision taken
|
Action, if any, to be taken by
|
1.
|
Cadre Restructuring for all Non-Gazetted Group B & C cadres
|
It
was informed that the report of the committee is under consideration.
Proposal will be formulated by the Department. However, one round of
talks with the JCM members will be held before the proposal is firmed up.
|
DDG(
Estt)
|
2.
|
Creation of System
Administrators Cadre.
|
It
was informed that the report of the committee is under consideration. Proposal
will be formulated by the Department. However, one round of talks with
the JCM members will be held before the proposal is firmed up.
|
DDG
(Estt)
|
3.
3 (1) to (15)
|
Computation of proper norms
for work allotment to existing System Administrators and grant of certain
essential amenities.
|
Discussed.
It was decided to drop this item.
|
Item closed.
|
4.
|
Counting of Special Allowance for pay fixation case of PO & RMS
Accountants.
|
The proposal is under consideration of
DOPT.
|
DDG(Estt)
|
5.
|
Request for discontinuance of the practice of
obtaining fidelity / security bond from the employees handling cash.
|
Secretary
(Posts) ordered that the security bonds may be continued for the time being॰
|
Item
closed.
|
6.
|
Protection of pay of the defunct scale of PO & RMS Accountants
who opted for general line under Directorate letter No. 2-22/88 - PE I dt.
01.12.92.
|
The issue was examined in
consultation with IFW and it was revealed that even in the case of Shri Natha
Singh, the clarification was not implemented. The issue of Shri Natha Singh
has since been referred to Punjab
Circle and
further action in the matter will be taken on receipt of compliance from Punjab
Circle on
the observations raised by them.
|
DDG (Estt)
|
7.
|
Revision of Cash Allowance to the SPMs handling cash in the absence
of treasurer.
|
The proposal has been referred to DOPT
and Department of Expenditure.
|
DDG(Estt)
|
8.
|
Anomaly in fixation of Pay in respect of the officials promoted on
01.01.96 under BCR Scheme.
|
The proposal has been rejected by DOPT.
|
Item closed.
|
9.
|
Conveyance of cash
with police escort- Problems there on.
|
(a) Revision of line limits is being looked after by a
committee of officers whose recommendations are awaited.
(b) Circle Heads have already been
addressed to explore the possibilities of providing security guards in the
Post Offices in sensitive areas and take appropriate action.
|
DDG(PO&CP)
Item closed.
|
10.
|
Ensuring the standard of residential accommodation to the SPMs
provided with attached Quarters.
|
It was informed providing of post
attached quarters to Postmaster or Sub Postmaster of a post office is a
service condition due to the necessity of ensuring continuous delivery of
mail irrespective of external or physical conditions, security of cash and valuables
kept in the treasury etc. Heads of Circles are empowered to decide
about de-quarterization.
|
Item closed.
|
11.
|
Fixing Norms/ Time Factors to Postal Stores
Depot; Circle Stamp Depot & creation of establishment.
|
It was explained that the committee is
re-examining the matter.
|
DDG (Estates & MM)
|
12.
|
Payment of Special Allowance to the staff working on MPCMs.
|
Directorate has already notified position
to all Heads of Circles that the re-introduction of MPCM allowance is not
possible in view of the grant of higher pay scale of Rs.4,000 – 6000/- as per
the 5th CPC.
|
Item closed.
|
13.
|
Stop harassing staff on contributory factors for simple and flimsy
reasons by misusing the provision of ‘unbecoming of Government Servant’
deviating the ruling contained in Volume III, FHB etc.
|
It
was made clear to the Staff side in the meetings on 10/12/1/2012 that it
would not be possible to issue any speaking order as each case needs to be
decided on its merits and further that the channels of appeal, petition and
review petition are also available to the official concerned.
|
Item closed.
|
14.
|
Recovery of alleged overpayment of pay and
allowances to postman on account of fixation from the officials of Accounts
branches of HPOs
|
It was informed that based on the
judgement of CAT, speaking order has been issued and there is no change in
the stand taken by the Department.
|
Item closed.
|
15.
|
DRAWAL OF PAY TO SENIOR BCR OFFICIALS IN HSG I POSTS AS THE PAY
SCALES OF HSG II & BCR IS ONE AND THE SAME & SETTLEMENT OF EARLIER
OFFICIATING CASES OF TAMILNADU, WEST BENGAL & OTHER CIRCLES AS ONE TIME
MEASURE
|
Clarification has already been issued to
all concerned.
|
Item closed.
|
16.
|
Tenure posting of officials in Single & Double
Handed post offices – request to withdraw the conditions
|
Orders have already been issued vide
No.8-4/2005-Inv. dated 12/01/2012.
|
Item closed.
|
17.
|
Restriction in posting of
SPM due to minor penalties / CR entries.
|
Action has already been taken.
|
Item closed.
|
18.
|
Allowing to appear in the
Departmental Exam like IPOs – case of physically handicapped officials
|
It
was informed that the matter is under consideration in consultation with
Ministry of Social Justice, the nodal ministry of notification of
identification of posts for persons with disabilities.
|
DDG(P)
|
19.
|
Enhancement of Split Duty
Allowance.
|
Action
has already been taken.
|
Item
closed.
|
20.
|
Transfer of all HSG I Posts to General line
|
The proposal
has been taken up with UPSC.
|
DDG(P)
|
21.
|
Payment of honorarium to supervisors & Staff of
Divisional offices for processing of PLI and RPLI proposals.
|
It was informed that the case for removal of
ceiling of Rs.4,000/- cannot be agreed as it is within the purview of DOPT
and Department of Expenditure. The proposal of giving incentive may be
taken up by the Staff side with PLI Directorate afresh.
|
Item closed.
|
22.
|
Grant of OTA/Excess Duty Allowance to the SPMs working in
single/Double handed Post offices.
|
Some quarries have been received from
DOPT. The matter is being taken up again with them.
|
DDG(Estt)
|
23.
|
Counting the training
period for benefits of promotion under TBOP / BCR scheme
|
Department of Legal Affairs has sought
some clarifications. After obtaining the information from the Circles
the case will be examined in consultation with Department of Legal Affairs.
|
DDG( P)
|
24.
|
Holding of examination for filling up to posts of AMM in MMS
|
The
matter is being examined.
|
DDG(P)
|
25.
|
Holding of DPC for filling up the posts of Deputy Manager MMS
|
DPC
will be convened to fill up the posts.
|
DDG(P)
|
26.
|
Appointment to the grade of Supdt. Stg. In RMS
|
It was informed that posts will be
located / identified in consultation with Circles and will be filled after
completing the procedural formalities.
|
DDG(P)
|
27.
|
Acute shortage of ‘C’ Bags.
|
The proposal of
procuring canvass bags will be examined subject to availability of funds.
|
DDG(Estates & MM)
|
28.
|
Implementation of recommendation of the 5th CPC with
regard to payment of cash handling allowance to treasurers and Asst.
Teasurers in Post offices.
|
It was informed that the proposal will be sent again to the Ministry
of Finance for consideration.
|
DDG (Estt)
|
29.
|
Allot 19% Group B vacancies for General line and permit all Group C
official in Postal, RMS, Admn. and Postal A/Cs with minimum 20 years of
service to appear in the exam by dispensing with present reservation of posts
to RMS & Admn. Staff.
|
Elaborate proposal will be submitted by the Staff side to Director
(SR). The same will be examined by the DDG(Estt) and DDG(P).
|
DDG(Estt)/ DDG(P) / Director(SR)
|
30.
|
Anomaly in the preparation of PA gradation list. Date of
confirmation should not be taken now and date of appointment be taken for
construing seniority. Fixing seniority based on the date of confirmation in
unconstitutional and discriminatory and dropping of confirmation examination.
|
It was explained that the proposal is specific to Tamil Nadu Circle. They has already been addressed.
|
Item closed.
|
31.
|
Relaxation of educational qualification in respect of widow
applicant for compassionate appointment.
|
Clarification received from the DOPT has already been circulated
vide No.37-34/2009-SPB-I/C dated 19/04/2012.
|
Item closed.
|
32.
|
Request for correct identification of Speed Post Hubs.
|
It was decided that joint visit (MM and Staff side) will be made to
arrive at confirmation of mail at Kurnool and Guntakul for deciding L1 / L2 issue.
|
CGM (MB) and Staff Side.
|
33.
|
Request to extend the Station Tenure to Senior Manager Cadre in MMS.
|
Department
has already issued Rotational Transfer Guidelines vide letter
No.141-91/2012-SPB-II dated 02/04/2012 (Copy enclosed), which also cover MMS
cadre. On the basis of these guidelines, necessary information from all
the Circles will be called for shortly and further action will be taken in
consultation with MV Branch of the Department.
|
DDG(P)
|
34.
|
Pay protection to employees who seek transfer to a lower post under
FR 15 (a)/transfer under Rule 38.
|
The
proposal will be taken up by the Staff side directly with DDG(PAF).
|
Item
closed.
|
35.
|
To fill up the time scale Driver Post at MMS.
|
The position was explained to the JCM Members.
|
Item closed.
|
36.
|
Construction of Departmental Buildings for Postal Accounts Offices
at Hyderabad, Trivandrum and Patna.
|
It was informed that the proposal will be considered for
construction during the 12th Plan period subject to availability
of funds and approval of Expenditure Finance Committee.
|
DDG (Estates & MM)
|
37.
|
Problems arisen subsequent on Centralization of Tax related work at
HO in SB Branch.
|
It was informed that e-filing is to be done by DDOs as per existing
IT rules.
|
Item closed.
|
38.
|
Posting of in charge of BPC
|
Guidelines
have been issued to all Heads of Circles vide this office O.M.
No.16-10/2011-BD&MD dated 28/06/2012. Copy enclosed.
|
Item closed.
|
39.
|
Irregularities in the accounting procedure in Post Offices – case of
Delhi Circle.
|
The
Head of the Circle is aware of this fact and on CPMG’s direction
approximately vouchers of more than 1.75 crores have been sanctioned.
All Units have been directed by the Circle to take necessary action to
liquidate this amount at the earliest. A weekly monitoring is being
done for liquidation of pending amount by the Circle.
|
Item closed.
|
40.
|
Removal of age limit for appearing in IPO exam.
|
Discussed and not agreed.
|
Item closed.
|
41.
|
Providing Security to cash overseers.
|
(a) Revision of lane limits is being
looked after by a committee of officers whose recommendations are awaited.
(b) Circle Heads have already been
addressed to explore the possibilities of providing security guards in the
Post Offices in sensitive areas and take appropriate action.
|
Since the item is same as Item No.9, this item, i.e. Item No.41 is
closed.
|
42.
|
Weight and size limit of express post parcels delivery of by Postmen.
|
Instructions
on the subject have been reiterated to all the Head of Circles vide letter
No. 14-06/2010-BD&MD dated 25/04/2012.
|
Item
closed.
|