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Department
of Personnel and Training
No.36035/3/2o9-Estt.(Res)
Dated the 31st March, 2014.
OFFICE MEMORANDUM
Subject: Guidelines for providing certain facilities in
respect of persons with disabilities
who are already employed in Government for
efficient performance of their duties
A
need has been felt to issue guidelines to provide certain additional facilities
/amenities to the persons with disabilities (PWD) to enable them to effectively
discharge their duties. The facilities such as identification of jobs, post
recruitment and pre- promotion training, assistive devices, free accessibility,
preference in transfer/posting, special casual leave, etc. have been identified
as areas which require special attention. The proposed facility indicated in
the guidelines should be applicable in respect of such employees working in the
Ministries/Departments of the Government of India, their attached and
subordinate offices, Central Public Sector Enterprises, Cantonment Boards etc.
2. An inter-ministerial committee was
formed to finalise guidelines for providing certain facilities in respect of
persons with disabilities, who are already employed in efficient discharge of
their duties. Based on the discussions held with the stakeholders and
suggestion received from the stakeholders, the following guidelines are issued
to provide certain facilities/amenities to the persons with disabilities:-
A. Identification of jobs
Each
Ministry/Department of the Government of India, their attached and subordinate
offices, Central Public Sector Enterprises, Cantonment Boards etc should identify
the types of jobs which could be easily performed by them specially for Group
B, C and D posts where the number of jobs are more. Such persons should
preferably be posted to perform such identified jobs and they be allowed to
continue performing such jobs, as far as possible. If the concerned PWD officer
could perform all the jobs as people without disability or could perform
several types of jobs efficiently, no effort should be made to instruct them to
certain types of jobs only.
B. Post recruitment and Pre-promoting
Induction
training is an essential component of the service requirement of an employee.
Induction training programme for the persons with disabilities should be imparted
together with the other employees.
Job
specific post-recruitment as well as pre-promotion training programmes are required
to be organised for the persons with disabilities. Outlining a specific module/norm
for training programme for the persons with disabilities common to all the Ministries/Departments
and their attached/subordinate offices, Central Public Sector Enterprises, Cantonment Board, etc. may not be
possible as the training requirement may be different on the basis of the work
pattern. All the Ministries / Departments should take definite action to
conduct job specific inclusive training programmes for the persons with
disabilities with other employees.
Duration
and training contents may be finalized in consultation with the National Institutes
under the Department of Disability Affairs, Ministry of Social Justice & Empowerment
and, if felt necessary, prominent Associations/ Federations/Confederations
workings in the sphere of disability can be consulted. It should also be
ensured that training programmes are conducted at the time of change in job,
introduction of new technology, after promotion of the employee, etc. The venue
of the training may be fixed as considered suitable for conducting such
training. The Ministries/Departments and their offices shall utilize existing
Budget provisions for undertaking the aspects of training programme.
The
employee with disability shall be placed with an experienced employee for at least
one month on resuming responsibility of a post. This would help him to pick up
skills required to perform the job and also the adaptations that may be
required in individual cases.
C. Providing aids/assistive devices
The
persons with disabilities could perform their duties efficiently if they are provided
with aids and appliances which are suitable to their needs. Ministries /Departments
and their attached and subordinate offices, Central Public Sector Enterprises,
Cantonment Board, etc. should assist the persons with disabilities by providing
them high tech/latest technology led assistive devices (including low vision aids,
hearing aids with battery), special furniture, wheel chairs (motorised if
required by the employee), software scanners, computer and other hardware, etc.
in accordance with their requirement, which would improve their efficiency.
They
should either provide or shall reimburse the cost of such devices with a specific
time period for such devices to persons with disabilities in accordance with
the price/durability of the special devices, special furniture, software,
scanners, computer and other hardware, etc. as fixed by them, in consultation with
various National Institutes working in the sphere of disability. A review
exercise shall be carried out by the Departments/Ministries every three years
to check the availability or need for introduction of enhanced/upgraded
versions of such devices/software etc. They shall utilise their existing budget
provisions for providing these facilities.
D. Accessibility and barrier free
environment at work place
In
addition to the guidelines for modification in all public buildings including Government
offices to provide easy accessibility and barrier free environment for PWDs as
per the provisions of the PWD Act, all Government offices should take special
steps to provide barrier free and accessible work stations to PWD employees,
access from main building entrance to their work stations and access to common
utility areas such as Toilets, canteens etc. Lifts/elevators should be made
accessible by providing Braille signage and audio outputs. Wherever required,
suitable colour contrast may also be made available in buildings, utilities,
staircases, etc. for the benefit of low vision employees.
E.
Preference in Govt. accommodation
The
Directorate of Estates may give preference to the persons with disabilities for
providing them accessible accommodation near their place of posting and they
may be preferred for allotment of ground floor accommodation. Possibility of
existing housing accommodations being renovated to make them conveniently
accessible to persons with disabilities, be explored by the Directorate of
Estates.
F. Grievance redressal
Some
of the employees including persons with disability may be got trained by the
empanelled Master Trainers/Offices of various National Institutes working in
the sphere of disability to develop their skills in handling grievances
relating to PWDs.
The
Liaison Officer appointed to look after reservation matters for SCs, STs may also
act as the Liaison Officer for reservation matters relating to persons with
disabilities. The Liaison Officer would also look after the issues relating to
providing of amenities for the persons with disabilities. In addition, every
Ministry/Department, their attached and subordinate offices, Central Public
Sector Enterprises, Cantonment Board, etc., would preferably constitute a
Grievance Redressal Mechanism headed by the Head of Administration and
comprising at least two employees including a PWD having knowledge in
disability matters. The Committee so constituted would receive and try to redress
the grievances of persons with disabilities within a reasonable time frame.
G. Special Casual Leave
Vide
this Department's OM No. 25°11/1/20°8-Estt.(A) dated 19.11.2oo8, a provision of
Special Casual Leave for 4 days in a calendar year has been made for the
employees of Central Government with disabilities for specific requirements
relating to disabilities of the official. Further, vide this Department's OM No.
28°16/02/2°07-Estt(A) dated 14.11.2°07, there is also a provision of io days
Special Casual Leave in a calendar year subject to exigencies of work for the
differently abled Central Government employees with disabilities for
participating in Conference/Seminars/Trainings/Workshop related to disability
and development to be specified by Ministry of Social Justice &
Empowerment.
H. Preference in transfer/posting
As
far as possible, the persons with disabilities may be exempted from the rotational
transfer policy/transfer and be allowed to continue in the same job, where they
would have achieved the desired performance. Further, preference in place of posting
at the time of transfer/promotion may be given to the persons with disability subject
to the administrative constraints.
The
practice of considering choice of place of posting in case of persons with disabilities
may be continued. To the extent feasible, they may be retained in the same job,
where their services could be optimally utilised.
3. Every Ministry/Department in
consultation with the Office of the Chief Commissioner for Persons with
Disabilities would arrange for training of the Liaison Officer on
"Disability Equality and Etiquettes".
4. All the Ministries/Departments are
requested to bring the above instructions to the notice of all appointing
authorities under their control, for information and compliance. The Department
of Public Enterprises may ensure to give effect the above guidelines in the all
the Central Public Sector Enterprises.
(G.
Srinivasan)
Deputy Secretary to the Government of
India
No.
I-11020/1/2014-Estt.(AL)
Department
of Personnel & Training
The following FAQs supplement the FAQs in
respect of Estt. (Allowances) Section already placed in public domain vide F.
No. 21011/08/2013-Estt.(AL)
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Establishment
(Allowances) Section
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Children Education Allowance Scheme (CEA)
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SI. No
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Frequently asked
Questions
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Answer
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1.
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Whether the
examination fees
as charged by the
school is
reimbursable
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. "Examination fee" has been
included as part of reimbursable items as indicated in para 1(e) of O.M.
dated 2nd September, 2008, subject to the fulfillment of other existing
conditions vide OM No.12011/01/2012-Estt.(AL) dated 31-07-2013. The said
orders do not have a retrospective effect.
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2.
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Whether
reimbursement of amount of fee paid during 1st` and 2nd quarter could be claimed in 3rd or 4th
quarter, without the fee receipts of the 3rd and 4th quarter
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No. As it is
reimbursement for the whole year, original receipts for the fee paid for the
3rd/4thquarter has to be submitted to ensure that the child has
not dropped out of the school in the mid-session. O.M. No.12011/01/2013- Estt.(Allowances)
dated 23.04.2013 refers
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3.
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Whether a
Government servant is required to give a certificate that the spouse, if
earning, has not claimed CEA?
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Yes. In terms of
O.M. No.12011/01/2013-Estt. (Allowances) dated 23.04.2013, the claimant Government
servant is required to furnish an undertaking that reimbursement of CEA has
not been claimed in respect of the child by the spouse of the claimant.
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Honorarium
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S.No.
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. Frequently asked
Questions
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Answer
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1
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What are the rates
of honorarium admissible to MTS/Group 'D' officials when they are appointed to
work as Dispatch Rider/Scooter Driver?
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The rate of such
honorarium is pegged at Rs. 10/- per day in terms of this Department's OM No.
No. I 7011/01/2011-Estt.(AL) dated 17-04-2013
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2
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What are the rates
of honorarium admissible to MTS/Group 'D' officials/ Dispatch Riders/Scooter Drivers
when they are appointed to work as Staff Car Drivers?
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The rate of such
honorarium is pegged at Rs.20/- per day in terms of this Department's OM No.
No.1 7011/01/201 l-Estt.(AL) dated 17-04-2013
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Sd/-
(S.
G. Mulchandaney)
Under Secretary
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