DOP&T order on ACRS

Ern (E)/ACR Matters-ll
No. 210111112005-~stt.~(~t.ll)
Government of lndia
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel &.Training)
IIH*
North Block, New Delhi
Dated the 19Ih ~ a y2,0 1 1

                                                          OFFICE MEMORANDUM
Subject: Maintenance and preparation of Annual Performance Appraisal Reportscommunication
of all entries for fairness and transoarencv in oublic
administration.

The undersigned is directed to draw attention of the MinistrieslDepartments to this
Deoartment's OM No.210111112005-Estt.(AMPt.II) dated 14.5.2009 bv which the svstem of
communicating the entries in the A P A R ' ~ ;t~he~ reporting period 2008-09 oniards for
representation if anv was introduced. The Competent Authoritv to consider the
representation shall decide the matter objectively based on the material placed before him
within a period of 30 days from the date of (the receipt of the representation. The
Competent Authority after due consideration may reject the representation or may accept
or modify the APAR accordingly. In this Department's OM of even number dated
13.4.2010, it was further decided that if an employee is to be considered for promotion in
a future DPC and his ACRs prior to the period 2008-09 which would be reckonable for
assessment of his fitness in such future DPCs contain final grading which are below the
benchmark for his next promotion, before such ACRs are placed before the DPC, the
concerned employee will be given a copy of the relevant ACR for his representation, if
any, within 15 days of such communication. It may be noted that only below benchmark
ACR for the period relevant to promotion need be sent. This OM dated 13.4.2010
specifically provided that in case of upgradation of the final grading given in the APAR,
specific reasons therefor may also be given in the order of the Competent Authority. Since
the provisions of the above OM dated 13.4.2010 are applicable only for future DPCs
where the recommendations will be implemented prospectively from the date of assuming
charge of the higher appointment, the provisions will not be applicable to retired officers.
2. The UPSC has brought to the notice of this Department that in the DPCs being-held
under the aegis of the Commission, orders of the Competent Authority do not contain
specific reasons for such upgradation in a number of cases. Such orders cannot be termed
as disposed off in a quasi-judicial manner as laid down in the aforesaid OM dated
13.4.2030. Grading an officer below the bench mark by the DPC in such cases on the
ground of upgradation being without giving sufficient reasons is prone to avoidable
representations.
3. In order that the DPC proceedings are held on schedule and without any necessity to
over look the decisions given by the Competent Authority while upgrading the grading in the
APAR without specific reasons and justifications , all MinistriesIDepartments are requested
to kindly bring to the notice of the Competent Authority while forwarding the representation
against remarks in the APAR that the authority may decide on the representation in an
objective manner within 30 days of receipt of the representation and give specific reasons in
case of upgradation of the final grading given in the APAR as per provisions contained in
this Department's aforesaid OM dated 13.4.2010. -

                                                                                                     (C.A. Subramanian)
                                                                                                                Director
All MinistrieslDepartments of Government of India.